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Frequently Asked Questions - Elections
Voting takes place at the Annual Meeting. You can vote in person at the annual meeting or appoint a proxy to vote on your behalf. You can appoint our designated proxy by postal mail or via email by filling out your online proxy ballot.
No, you may appoint any proxy you wish, however, that person must vote in person on your behalf at the Annual Meeting and their proxy designation from you must conform to NY state law for proxy ballots. To designate a different proxy, please request a paper proxy ballot from the office, fill it out with the person’s name you wish to designate and have that person bring the ballot to the Annual Meeting to vote for you.
In addition to email, your designation and votes are stored, encrypted, on our local system where they will be used by the ballot counter. Only the ballot counter has access to the encrypted votes. After you have submitted your online proxy ballot,, your personalized ballot page will show that your vote was recorded.
No, it’s not required. You may request a paper proxy ballot from the Home Office and send it in via postal mail.
All proxy ballot information stored in the online system is encrypted with a password known only to the ballot counter, so only the ballot counter can see them. After the election is over, all records are cleared.
No; you must be a current member 50 days prior to the election and on the date of the election, and Junior and Society memberships are not eligible to vote.
Each eligible membership, no matter what category, gets one vote. That means a family membership gets only one vote.
I'm not really sure how to vote. Can I let the proxy choose for me?
No. Write-in candidates will not satisfy the candidate eligibility criteria and so any write-in names will be ignored.
What happens if I don't vote for as many candidates as there are open seats?
Each proxy ballot revokes any previous ballot, so if you vote multiple times, the most recently received one (whether web or postal) will prevail. Postal delivery times are unpredictable, so we strongly suggest you not use the postal proxy ballot if you vote more than once.
I have a few questions I'd like to ask the Board. Can I include them with my ballot?